In Outlook, you can make at least one customized signature for your email messages. Your signature can incorporate content, pictures, your electronic business card, a logo, or even a picture of your manually written signatures. You can set up Outlook so signatures are naturally added to every cordial message or make your signatures and add them to messages dependent upon the situation.

For Newer Versions

1> Open another email message.

2> On the Message box menu, Choose Signature > Signatures.

• 

Contingent upon the size of your Outlook window and whether you’re creating another email message or an answer or forward, the Message menu and the Signature button may be in two distinct areas.

3> Under Select signature to edit, pick New, and in the New Signature discourse box, type a name for the signature.

4> Under Edit signature, make your signature. You can change textual styles, textual style tones, and sizes, just as text arrangement. In the event that you need to make a more powerful signature with shots, tables, or lines, use Word to design your content, at that point reorder the signature into the Edit signature box. You can likewise utilize one of our pre-planned layouts for your signature. Download the formats in Word, modify them with your own data, and afterward reorder them into the Edit signature box.

Notes: 

You can add links and pictures to your email signature, change textual styles and colors, and legitimize the content utilizing the smaller than usual organizing bar under Edit signature.

You can likewise add web-based media symbols and connections in your signature or redo one of our pre-planned templates. For more data, see Create a signature from a layout.

To add pictures to your signature, see Insert a logo or picture to your signature.

5> Under Choose default signature, set the accompanying choices for your signature: 

In the E-mail account drop-down box, pick an email record to connect with the signature. You can have different versions of signatures for every email account. 

If you need your signature added to all new messages obviously, in the New messages drop-down box, select one of your signatures.. In the event that you would prefer not to naturally add a signature to new messages, pick (none). This doesn’t add a signature to any messages you answer to or forward. 

On the off chance that you need your signature to show up in the messages, you answer to and forward, in the Replies/forwards drop-down, select one of your signatures. Something else, acknowledge the default alternative of (none).

6> Pick OK to save your new signature and get back to your message. Outlook doesn’t Insert your new signature into the message you opened in Step 1, regardless of whether you decided to apply the signature to every new message. You’ll have to insert the signature manually to this one message. All future messages will have the mark added naturally. To add the signature manually, select Signature from the Message menu and afterward pick the signature you just made.

Add a logo or picture to your signature

On the off chance that you have an organization logo or a picture to add to your signature, utilize the accompanying advances.

1> Open another message and afterward select Signature > Signatures.

2> In the Select signature to edit the box, pick the signature you need to add a logo or picture to.

3> Select the Image symbol Insert a picture from your gadget symbol , find your picture record, and select Insert.

4> To resize your picture, right-click the picture, at that point pick Picture. Select the Size tab and utilize the alternatives to resize your picture. To keep the picture extents, try to keep the Lock aspect ratio checkbox checked.

5> At the point when you’re set, select OK, at that point select OK again to save the progressions to your signature.

Add a signature manually

In the event that you don’t decide to embed a signature for every single new message or answer and advances, you can in any case embed a signature manually. 

1> In your Outlook message, on the Message tab, choose Signature. 

2> Pick your Signature from the fly-out menu that shows up. In the event that you have more than one Signature, you can choose any of the Signatures you’ve made.

For Office 2007 – 2010

Make a Signature

1> Open another message. On the Message tab, in the Include bunch, click Signature, and afterward click Signatures.

2> On the E-mail Signature tab, click New. 

3> Type a name for the signature, and afterward, click OK. 

4> In the Edit signature box, type the content that you need to add for the signature. 

5> To organize the content, select the content, and afterward utilize the style and arranging catches to choose the choices that you need. 

6> To add components other than text, click where you need the component to show up, and afterward do any of the accompanyings:

Choices	The most effective method to
To add an electronic business card	Snap Business Card, and afterward click a contact in the Filed As rundown. At that point click OK
To add a hyperlink	Snap Insert hyperlink symbol Insert Hyperlink, type in the data or peruse to a hyperlink, snap to choose it, and afterward click OK
To add an image	Snap Insert an image symbol Picture, peruse to an image, snap to choose it, and afterward click OK. Regular picture document designs for pictures incorporate .bmp, .gif, .jpg, and .png.

7> To wrap up making the signature, click OK.

Note: The signature that you just made or adjusted will not show up in the open message; it should be embedded into the message.

Add a signature to messages

Signatures can be added naturally to every single active message, or you can pick which messages incorporate a signature.

Note: Each message can contain just a single signature.

Add a signature Automatically

1> On the Message tab, in the Include bunch, click Signature, and afterward click Signatures. 

2> Under Choose default signature, in the Email account list, click an email account with which you need to relate the signature. 

3> In the New messages list, select the signature that you need to incorporate. 

4> On the off chance that you need a signature to be incorporated when you answer to or forward messages, in the Replies/forwards list, select the mark. Something else, click (none).

Add a signature manually

In another message, on the Message tab, in the Include bunch, click Signature, and afterward click the signature that you need.

Tip: To eliminate a signature from an open message, select the signature in the message body, and afterward press DELETE.